How to submit uif declarations online Get full information about Procedures to submit uif declarations online this aticle will guide you Step by step.
What are UIF Declarations?
Employers need to submit a monthly UIF declaration (also known as a UI-19 Form) to the Department of Labour. This document contains information relating to UIF contributions (employer and employee) in respect of each employee, as well as their employment status and non-contribution reason, if applicable.
How To do UIF Declarations
The data in the UIF Declaration is submitted to the Department of Labour in the required file format. For readability and user-friendliness purposes, SimplePay provides you with PDF and Excel versions of these UIF Declarations. We have now expanded our UIF functionality for successful submissions to include a download of the submitted file. While the format of these files may not be as useful for payroll administration, they do serve as a record of the actual file submitted, should there be any queries or disputes with the Department of Labour.
To download this file:
- Go to Filing
- Navigate to the relevant month
- Under the Electronic Status heading in the UIF Declaration section, the status should be “confirmed” (Note: the file is only available for successful submissions)
- Click on the icon next to “confirmed” to download the file
Please note: Should you need to open these files, you will need to rename the file to include “.csv” at the end (and remove the abbreviation for the current file format). This will allow you to view the file in Excel, Google Sheets or another spreadsheet application.
For more information about monthly submissions, head to our help page here.
If you require any assistance regarding this functionality, please do not hesitate to contact our support team.
